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26th April 2017 News

The consequences of non-compliance

Is your company data compliant?  It makes sense to implement appropriate processes and systems for data and document management.

Personal Data

More than ever organisations now process personal data about their staff, Customers and Suppliers.  The Data Protection Act (DPA) is legislation that generates the highest number of compliance challenges for any organisation.

Data Protection Principles

Following strict rules called ‘data protection principles’, those responsible for using data needs to ensure the information is: –

  • fair and lawful
  • used for specifically stated purposes
  • adequate
  • accurate
  • kept for no longer than required
  • handled according to people’s data protection rights
  • kept safe and secure
  • not transferred outside the European Economic Area without adequate protection

Monitoring and Audits

Regular audits of systems and processes, reduces the financial consequences of non-compliance.  Also, investment improves the efficiency of business operations.

Company data no longer required is vulnerable, particularly if it fails to secure its safe disposal.

Data Protection Act

The Data Protection Act  states that “appropriate technical and organisational measures must be taken to avoid accidental loss or destruction of, or damage to, personal data”.  Failure to securely dispose of IT equipment is extremely costly.

It is tempting to ignore, than make sense of the policies and procedures, due to the sheer volume of do’s and don’ts incorporated within the Act.

Research

Research by the Ponemon Institute in the USA found that business disruption and loss of productivity were the most significant consequences for companies that did not maintain compliance with relevant legislation and regulation.

Processes

Implementation of appropriate processes and systems for data and document management as a matter of routine, makes sense.  Effective document management has a positive effect on a business’s bottom line through smarter, more efficient working.

 



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